Work Productivity Guide

Ivana author

Ivana Vnučec

Content Writer

What is Productivity?

How to define work productivity

Productivity, or lack of it, is a key issue for economies across the globe. Productivity observes the level of individuals, companies, and countries. But, what productivity is and how we measure it?

In this article, we will talk about productivity, how to increase it, how different business models affect it, the influence of time and creative management on it, the importance of co-worker relations and the balance of work and private life.

At its simplest, labor productivity is the amount of output per worker. Hours per hour measure the productivity of a factory worker. The more the worker produces, the more he contributes to profits for the company.

According to the business dictionary:

Productivity is a measure of the efficiency of a person, machine, factory or a system in converting inputs into useful outputs.

We define productivity as an average output per period by the total cost incurred or resourced. Productivity is a critical determinant of cost efficiency.

Measuring productivity consist of many elements. In simple terms, the Harvard Business Review suggests taking the units of output. In other words, to divide the product and units of input.

Although it seems like the formula of productivity is simple, there are some complications. It is not simple to measure Productivity of services and no-physical products.

There is also a quality factor.  Producing high-quality products requires more time to make it. Economists have to consider all these factors when calculating their productivity figures. However, recently many of the world’s biggest economies have been falling productivity.

Tips and tricks on how to increase work productivity

One of the company’s most important goals is to increase productivity. Except for the company’s use, workers also feel better when a company cares about their impact. It’s important they can express themselves.

Finding the best way of work for each employee would make them more comfortable and willing to work. There are some most common strategies that can increase the productivity of employees. 8 simple strategies for better productivity could help your business.

First of them is training. Training helps employers to upgrade knowledge of their new or existing employees. The thing what also help is clear communication. Employers who have good two-way communication with their colleagues work better. Moreover, employees with a high level of confidence have better personal performance. That’s why it’s important that a job also inspires confidence. Following these three plus a few more mentioned, you can make your employees work more.

Types of Work Business Models

Flexible and agile working

Many companies know important it is to choose worktime by ourselves. This trend came from IT industry where employees need to stay focused and be able to make decisions fast. If they are not concentrated, they could lack productivity. Examples of implementation that idea are flexible and agile working.

This two possibilities of working are often interchangeable. This has led to confusion in organizations and among employees and employers. A simple definition of each can explain how they differ. Flexible working refers to flexible working hours. It is used as arrangements negotiated between employee and employer. An employee can work from home, has flexible start and finish time.

Agile or smart working allows includes working where, when and how it meets the needs of the business. Technology enables agile working. It is a new model that optimizes performance and empowers people to do the best work. It is also marked with minimal constraints and greatest flexibility.

All things said flexible working is about flexibility around working hours, while agile working is removing boundaries to get work done. However, both of them have both plus and minus sides. It is up to employers to estimate the advantages and disadvantages of flexible and agile working.

Remote work

We know that working remotely is a popular practice, but do we know what it really stands by?

A remote worker is someone who works outside of a traditional office. An employee might work from home, from a coffee shop, or from anywhere that is not a regular office. Depending on the type of job they do, they might find themselves going into an office on occasion. A company might have a team of remote workers (i.e., a remote workforce) or a mix of both office workers and remote workers.

Even though this kind of job seems easier, remote work has its challenges. It is necessary to organize your daily routine, which is exactly where remote work tips and tricks come in handy. First of all, is important to find a suitable workspace. Working surrounded with papers and other working documents motivates you to focus.

Also, you cant count on remote work if you don’t have the necessary equipment. That’s why you should invest in technology, like getting a PC or laptop. Finally, you should provide yourself concentrations without distractions and regular breaks.

Remote work

Time Management

After you have dealt with workplace and type of work, you need to find the time. Sometimes there can be so many tasks that it seems there is not enough time for all of them. But, since we all get the same 24 hours, why is it that some people achieve so much more with their time than others?

The answer lies in good time management.

Time management is the process of organizing and planning how to divide your time between different activities. It enables you to work smarter instead of harder.  You can get more done in less time, even when the time is tight and pressures are high. Overall, it is important to focus on results: being busy is not the same as being effective.

Although learning about it might seem counter-intuitive, there are many benefits:

  • Greater productivity and efficiency
  • A better professional reputation
  • Less stress
  • Increased opportunities for advancement
  • Greater opportunities to achieve important life and career goals
  • On the other hand, failing to manage your time might have some consequences:
  • Missed deadlines
  • Inefficient workflow
  • Poor work quality
  • A poor professional reputation and a stalled career
  • Higher stress levels

Using various techniques and tools can help you organize your workday. There are some basic things to look for when you are dealing with your effectiveness. Five essential techniques of time-oriented management are represented through different sources. One of them is adaptive thinking what brings thoughts to actionable measures. By using a priority pyramid you can see connections between unrelated small tasks, making sure you adapt.

Creativity Management

In challenging modern age efficiency is not only about time and place of work, but also about a way of working. New products and services demand new ways of thinking.  

We can define creativity management is controlling and arranging creative thinking skills.

Creative thinking and motivation are the main factors that influence people’s creativity. The first step of managing creativity process is identifying pockets of creativity. The process owner has to be equipped with appropriate actions and strategies. There are different strategies for two different levels: task-level and process level.

Related: 6 Creative Management Strategies

There are some strategies on task level that helps creativity. One of the many is creativity techniques. Creativity techniques can increase the creative potential of a task. They depend on the type and characteristics of a pocket of creativity. Another is knowledge management.

According to Weisber,

there is a close relationship between a person’s knowledge and ability to be creative.

Since creative tasks are knowledge-intensive, knowledge management should foster both convergent and divergent thinking to make people creative.

Coworker relationships

According to the Gallup Organization, people who have a best friend at work are seven times more likely to be engaged more in their jobs. And it doesn’t have to be a best friend. Gallup found that people who had a good friend in the workplace are more likely to be satisfied. It is also necessary to strengthen relationships between people who don’t get on with each other. Relationships among people particularly emphasize in teamwork.

Working in a Team

Teamworking is a the process of working with a group of people to achieve a goal. Because they need to work together, good relationshios are often a crucial part of a business. Teamwork means that people try to cooperate using their individual skills.

Also, it include providing constructive feedback, despite any personal conflict between individuals. Creating teams should increase employees part in planning, problem-solving, and decision-making. The team should create greater value than the sum of the individual values of the team members.

Team building

In today’s economic trends, we often consider collective work more important than private life. That is why there is an increasing practice of teambuilding. Teambuilding is the process of developing a greater sense of cooperation and mutual trust among colleagues.  The goal of such programs is to create a healthy atmosphere. Healthy aatmosphere reflect in everyday life on a professional, business and private level.

There are some tricks on how to plan teambuilding. Knowing your audience would be a tool to make it specific. You should have in mind determination of date and planning team. Depending on the complexity, organize it by yourself or outsource someone. Define what is the goal of teambuilding, and create a detail budget. Finally, choose location and device logistics checklist.

Team building

Achieving Work-Life Balance

Many employees today are so busy with their careers that they don’t have time for private life. As there are more opportunities to telecommute, the line between work and life blurs. Despite that, many studies have shown the most productive employees are the one with well-balanced lives. Likewise, the most successful companies are those that foster employee health and well-being.

Following the previous, there are some bits of advice on how to balance work and private life. First of them is prioritizing your tasks. Discern urgent and important, important but not urgent, urgent but not important, and neither urgent or important. Knowing your peaks and troughs could also make your schedule easier to do.  When you stop doing things out of guilt, you will have much more time to focus on other activities.

Finally, don’t be afraid to unplug. Offline activities out of your work will make you more productive, creative and happy.

Conclusion

Productivity is part of the work that we must not neglect. It is no longer enough to provide a workplace, but conditions that affect productivity. In terms of working place, flexible and remote working could make better results. Besides place and time, a way of thinking and working base on Creativity Management also help productivity.

Social impacts on productivity include coworker relationships. Well-organized teambuilding can improve coworker relationships. And finally, last but the not less important thing in productivity is – private and business life balance. Because a happy employee is a productive employee.

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Work Productivity Guide was last modified: April 24th, 2019 by student@paldesk.com

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