Create Knowledge base

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Create a knowledge base as a collection of support articles, guides, and FAQs to help inform your customers about your product or service. Depending on your needs, you can create a separate knowledge base for each website you support! Each knowledge base can contain multiple categories and articles in different languages. Learn how to create, customize, and publish your knowledge base below!

How can I create and customize my knowledge base?

If you support more than one website, you might want to create a separate knowledge base. In order to make a new one, go to Administration > Knowledge base and click on the  button in the upper right corner of the screen, as pictured below:

Knowledge base general

Image 1. Create new knowledge base

Once you have done that, a new window will open, and you should fill in the required information. Here’s what you will be asked to define:

Main labels

Search question – text displayed above the search box. This can be something like “Advice and answers from our team”, which is the default text in the app. 

  • Search placeholder – text visible in the search box. For example, you can simply use “Search” or “Search our knowledge base”. 
  • Category text – text displayed above the list of categories.

Footer labels

  • Follow us text – text displayed in the bottom left corner, next to the icons linked to your social media profiles.
  • Website link text – text displayed in the bottom right corner, where you can add your website’s URL. This will usually be something like “Go to our website”. 
  • Website link URL – the link to the website your knowledge base is created for. 
Edit knowledge base footer data

Image 2. Footer data in Paldesk knowledge base

When you’re done, please make sure to enable your knowledge base and make it public, by clicking on the toggle buttons above the “Main labels” section. Finally, save changes to complete the setup process. 

Here’s what that looks like in the app: 

Video 1. Create a new knowledge base in Paldesk 

How can I edit, share or delete my knowledge base?

Once you have created a new knowledge base, you can select it from the drop-down menu in your administration panel. If you would like to edit or delete an existing knowledge base, you can do that by clicking on one of the buttons in the upper right corner, as seen in the image below: 

Knowledge base header options

Image 3. Edit options and knowledge base links

Here’s how you can modify your knowledge base:

  • Create a new Knowledge base (folder icon)
  • Edit Knowledge base (pencil icon)
  • Edit Knowledge base footer data (paper icon)
  • Delete the current Knowledge base (x icon)

Finally, when you’ve created and modified your knowledge base settings, click on “Knowledge base links” to share your public or private knowledge base.

  • Public knowledge base links are publicly available to anyone with the link. You can share this link with your customers or visitors in a chat, include it in your chatbot or add as a button on your website. Here’s an example of what that looks like: Example public knowledge base
  • Private knowledge base links can be used by your agents, to share helpful information and onboarding documents. Such links will not be available to the public.

Knowledge base links

Image 4. Knowledge base links

How can I add a new language and set the default language?

If you have customers from different countries, you should include articles in various languages to ensure everyone can benefit from your knowledge base. Once you’ve created a new knowledge base, the default language will be English. In order to add a new language, click on the + icon next to the English language button, as pictured below.

add new language knowledge base

Image 5. Create new knowledge base language

Finally, once you have added a new language, you can set the default language. This is the language that will display when your customers open your knowledge base. To set the default language, click on the language icon to select the language and then on the bullseye icon ◎ underneath the “Knowledge base links” button. 

Here’s how you add a language and set it as default: 

Video 2. Add new language and set as default

And that’s it! You’ve successfully created and customized your new knowledge base! Next, you can create new categories and articles, and customize them depending on your preferences. Learn more about it in these articles: categories and articles.

If you’re more of a visual learner, take a look at one of our video tutorials: 

Video 3. Paldesk Knowledge base video tutorial

And that’s how you can set up your Paldesk knowledge base! If you come across any issues, reach out to us via live chat at or email us at We’ll be more than happy to help you set things up!

Create Knowledge base was last modified: April 15th, 2021 by Suzana
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